Creating a Travel Planning ICT System Essay Example for Free

Creating a Travel Planning ICT System EssayIn this project I will be creating a administration to help plan the apostrophize, amount of wad and which mass argon going on the nightlong transit.Here you will be taking the role of Sana, who is helping her French teacher (Mr Campbell) work out(p) the costs of the week long French tour as he was experiencing some difficulty.On a day to day basis Mr Campbell has to get to a garner about parent up to nowings for the trip, permission trip-ups, dietetical and medical requirements and stay coin. He also needs to work out the issue forth in goings and total outgoings and institute sure that the school doesnt make a loss nevertheless doesnt need to make a profit. He will also need to bring to pass a record of data about which pupils are going and arent going and how we will put this in and mapping this to help create lettersAs Mr Campbell was experiencing some difficulty working out the costs development a calculator a nd paper and you had suggested that you would create a system that helps him work out the cost very easily and is a very exploiter friendly design (maybe a callr guide to help those who find this system fleshy and need some help) and you should ensure that anybody with little knowledge of computers is fitted to alter certain amounts e.g. amount of people to see how this affects the overall costs. Sana has also offered to create a system in which Mr Campbell tush enter a pupils data, how lots they have paid ( bank deposit and separate monies) and if he/her has brought in the reply slip, this system must(prenominal) also be fitting search within this data and hoof out what you are asking to see. As well as creating a system that does this you must create a system that links to the list of names and using the knowledge that you have searched for I should be adapted-bodied to create a letter to be sent to parents about reply slips, remaining m iodiney etc.My mapping upr for this system is Mr Campbell and Mrs Mccloud and could be the deputy head, head teacher etc. As any hotshot who needs to know how many people will be missing school and how long for, other teachers will need this information to ensure that all important work is introducen before and afterwards (this information could be presented in queries or reports). Many people will need to access this record or receive information about the trip so I should be fitted to send out pieces to teachers e.g. form, lesson etc about which dates will be missed.At the moment the business is run by Mr Campbell and he runs it by collecting information from letters and from pupils so writing it down into a log book and this way is too long and too hard so I will be creating a system which will significantly decrease the amount of time wasted by sifting with handwritten data.Sub problems involvedIn this job there are 4 different gunslingermarine sandwich-problems within the system they are bear witnessn on the succeeding(a) pageboy in the diagram with the problem being at the top and the sub problems being shown below and also how these sub problems are linked shown on the diagram.My origin sub problem is my costing sheet which will work out all the separate and total costs of the trip. For this sub problem I could use Microsoft word and Microsoft excel. There are advantages and disadvantages of all of these problems and there are all listed below these will all help me to make up ones mind which would be the scoop rule of working out these costs. I have chosen these two designs because in each one I can create planks.Different methods of tackling the problemIn Microsoft word I can* fashion a tcapable* Merge cells* limiting the page layout (portrait and landscape)* Change the background vividness of the cells* Change the school text editionual matter coloration of the cells* Change the justification of the cells* Make cells bold, italic or underlined* railw ay car fit the cells* I can mannequin the data* I can add formulas* mapping a table auto formatBut using Microsoft word also has its disadvantages* Harder to change formulas* Harder to use* If some liaison needed to be changed if would be harder for the userI have in mind that Microsoft word isnt a very mature program to use because even though you can do a lot of things with making the table and changing things within the table I dont feel that this is the right program to use as I would like a program specifically designed to do things like costing sheets as I have more experience with those so I am able to make them more user friendly and use more features on it.In Microsoft excel I can* Create a table* Merge cells* Change the page layout (portrait and landscape)* Change the background colour of the cells* Change the text colour of the cells* Change the justification of the cells* Make cells bold, italic or underlined* Auto fit the cells* I can sort the data* I can add formul as* work a table auto format* Create graphs with data* Do auto sum* Use conditional formattingI can also do many other things that would be useful to the sub problem. The disadvantages of this is* it might seem hard to usethe only problem I have with this program is that it could look hard top use but with a user guide and a colour coded system I think that that is over come easily and because I am able to do many different things with this package as I am more familiar to it and I think that that would benefit the user.Any methods of doing this would be better than handwriting it because then I would have to work everything out for each little change and keep writing out the results and this can be very time consuming so the best option is to use a computer with maybe a program that is able to create costing sheetsFor my second sub problem I am creating a beak to advertise this trip to France I am going to use Microsoft word, publisher or paint. I will be listing there advantages and disadvantages to help me to decide which one is more appropriate and suited to this task.Microsoft word is good because* can insert picture* can insert text* can make text boxes* can change colour, background and type and surface and justification of text* can change colours etc of background* can insert tables to display data* can insert diagramsYou can also do many other things with Microsoft word sop it would be a good program to use but I dont have as much freedom with the text etc then what I would have with another program in which I am able to do many more things.Paint is a good program to use because* I have a lot of freedom within this program* Can create my own lines and shapes and copy and paste parts easily* Can insert text boxesMicrosoft paint also has many other good points but I still think I that this program isnt the most ideal because* I dont now how to make it fit the whole page* slang term use word art, would have to copy and paste itThere are also more pr oblems with it and they wouldnt really influence my decision as I think that using paint is al acquirey to tedious from the above two problems so it isnt the most desirable solution.Microsoft publisher is good because* I have freedom* can insert picture* can insert text* can make text boxes* can change colour, background and type and size and justification of text* can change colours etc of background* can insert tables to display data* can insert diagramsI can also do other things with Microsoft publisher but they do not need to be stated as I dont feel that that has any tedious or major problems with it so feel that for this task it is the best piece of software to use.Using a computer and its software to tackle this sub problem rather than using a computer because it would take me a long time as well as designing it I would them need to draw and stick anything on then I would need to colour each drawing in staying within the lines and making sure the colour is even this isnt a ve ry good thing because it would take vary long time and wouldnt look professional so for this task it is better to use a computer.For my third sub problem I am creating a record to store all the details about pupils and teachers going on this trip I will be using each of these two programs as I can use tables in both Mycroft access and Microsoft word.Microsoft word would be good to use because* I can make a table* I can sort the data* I can go the data patronagesThe rest of what I can do with Microsoft word is irrelevant and there are too many problems to list with it because I count do much with this program and there is no use in listing it but I know for definable that I will not need to used this program as I cant even make forms or use queries.Microsoft access would be good to use because* I can create queries* Create forms* Search for and sort data* Create definite bailiwick headings for the record* Be able to mail unite this dataThere are also many other good points but I do not need to state them because of what is above and concerning this sub problem there arent any bad points of using this piece of software for this sub problem.Using a computer is much better than using a hand made system because in a hand made system you would have to write each one out and if any changes needed to be made I would have to re-write the whole sheet and finding data and taking parts of that data would also be very hard as I wouldnt be able to do it in a unmindful period of time so using a computer would save time and frustration.For my fourth sub problem I am creating a letter which will need to be mail merged so I can do this quickly and efficiently. I can use two programs for this task Microsoft word pad and Microsoft word. They bother have there advantages and disadvantages and stating them will help me to decide which program is better. But I already know as I cannot mail merge in word pad and retyping this letter would take too long so I already know that Mi crosoft word is the best option as I can mail merge here.Using computer I much better than writing this letter out once again and again or writing it out and leaving gaps for details because it is less time consuming if I do it this way sop using a computer is the much better option.ReusabilityEach of my sub problems can be used again. The first sub problem (costing sheet) is reusable because it is not just for one year because it can be used for later French trips or even other nightlong trips because if anything needs to be changed like a cost for any one thing you can without changing any of the formulas as this costing sheet will be totally user friendly. The second sub problem (poster) will also be reusable because if you just change maybe the title and dates you will have a poster for another overnight trip or a poster for the same trip for a different year. The third sub problem (record) will also be reusable because if you were to delete the fields you would be able to re use the system for a new year. The last sub problem (letter) will be reusable because if you were to use the record system to do this you would just need to delete previous records and put the new ones in and use it for next years and the years after trip.TestingFor sub problem 1 (costing sheet) testing is needed. For sub problem 3 (record) testing is needed. For sub problem 4 (letter) testing is needed. proceeding criteriasPerformance criteria sub problem 1 must be able to merge cells must(prenominal) be able to use formulas mustiness be able to do auto sum essential be able to do conditional formatting must(prenominal) be bright must be colourfulMust have an interesting but easy to read fontMust be able to make IF statementsMust use absolute cell referencesMust be able to work out total incomeMust be able top work out total outgoingsMust be able to work out the balanceAll the text will be aligned leftIt will be in times new papisticalIt will have a font size of 12In the title the re will be a picture of the Eiffel towerThe text must be in blueThe title will have a blue background and white text.All titles must start with a capital letter.I will be using this to decide on the venue depending on how the transport costsIt has to tell me if the trip can go ahead using an if statementIt should fit onto one pageI should ensure that there isnt a loss madeI should be able to work out the minimum amount of people and use this in conditional formattingI should be able to limit the amount of people by using data validationI must be able to make a complicated IF statementMust be able to work out total costsMust be able to work out single costs e.g. travel, hotel, food, etcPerformance criteria for sub problem 2Must be bright and colourfulMust use interesting fontsMust attract attentionMust give dates of tripMust give price of tripMust give finish off telephone numberMust give teachers namePerformance criteria for sub problem 3I must be able to link the tablesMust be ab le to use these links to insert this data into the linked tableMust be accumulate to create queriesMust be bale to create reportsMust be bale to create formsI musty be able to give a description of the fieldsI must be able to limit the field sizeI must be able to assign a key fieldI must be able to have a foreign keyI must be able to change the data type to* Text* Number* Auto number* Currency* Yes/no* Date and timeI must be able to create a permanent field nameMust be able to store data about each pupil and teacher attending the tripMust have a surname fieldMust have a forename fieldMust have an address fieldMust have a home phone number fieldMust have first deposit, second and third yes/ no fieldsMust be able to use this data to mail mergePerformance criteria for sub problem fourMust be able to mail merge in dataMust be able to say which deposit has gone unpaidMust be able to say if we havent had a permission slipMust be able to give money remainingMust be able to give dateMust b e able to give total cost of tripMust say when next parents evening for the trip isBelow I am stating the performance criteria for the whole system with headings to show which it is for so there will be no confusionPerformance criteria for the whole systemPerformance criteria for first sub problemMust be able to merge cellsMust be able to use formulasMust be able to do auto sumMust be able to do conditional formattingMust be brightMust be colourfulMust have an interesting but easy to read fontMust be able to make IF statementsMust use absolute cell referencesMust be able to work out total incomeMust be able top work out total outgoingsMust be able to work out the balanceAll the text will be aligned leftIt will be in times new romanIt will have a font size of 12In the title there will be a picture of the Eiffel towerThe text must be in blueThe title will have a blue background and white text.All titles must start with a capital letter.I will be using this to decide on the venue depen ding on how the transport costsIt has to tell me if the trip can go ahead using an if statementIt should fit onto one pageI should ensure that there isnt a loss madeI should be able to work out the minimum amount of people and use this in conditional formattingI should be able to limit the amount of people by using data validationI must be able to make a complicated IF statementMust be able to work out total costsMust be able to work out single costs e.g. travel, hotel, food, etcPerformance criteria for second sub problemMust be bright and colourfulMust use interesting fontsMust attract attentionMust give dates of tripMust give price of tripMust give contact numberMust give teachers namePerformance criteria for the third sub problemI must be able to link the tablesMust be able to use these links to insert this data into the linked tableMust be bale to create queriesMust be bale to create reportsMust be bale to create formsI musty be able to give a description of the fieldsI must be able to limit the field sizeI must be able to assign a key fieldI must be able to have a foreign keyI must be able to change the data type to* Text* Number* Auto number* Currency* Yes/no* Date and timeI must be able to create a permanent field nameMust be able to store data about each pupil and teacher attending the tripMust have a surname fieldMust have a forename fieldMust have an address fieldMust have a home phone number fieldMust have first deposit, second and third yes/ no fieldsMust be able to use this data to mail mergePerformance criteria for the last problemMust be able to mail merge in dataMust be able to say which deposit has gone unpaidMust be able to say if we havent had a permission slipMust be able to give money remainingMust be able to give dateMust be able to give total cost of tripMust say when next parents evening for the trip is